Fuel Management System for Cost Control and Efficiency
Reduce fuel costs by 25% with automated tracking, bulk tank monitoring, and real-time consumption analytics. Prevent theft and optimize fuel efficiency.
Add bulk tanks and fuel trucks with capacity tracking
Record fuel entries with meter readings and costs
Track consumption patterns and identify savings
Multi-location fuel tracking
Manage fuel operations across multiple sites with independent tracking for each location. Monitor fuel consumption, costs, and inventory at every site in real-time.
- Separate bunkers per location
- Independent inventory tracking
- Location-specific cost analysis
- Centralized reporting dashboard
Fuel log entry & tracking
Record every fuel transaction with complete details and maintain comprehensive fuel logs with full visibility into consumption patterns.
- Fleet selection and meter reading
- Filling source (Tank/Truck/Outstation)
- Fuel type, quantity, and cost tracking
- Receiver, issuer, and notes documentation
New Fuel Entry
ActiveToday's Fuel Summary
Fuel bunker & truck management
Manage fixed storage tanks and mobile fuel delivery vehicles with complete visibility into inventory levels, refill history, and adjustments.
- Tank ID and location tracking
- Current fuel level monitoring
- Refill and adjustment history
- Tank capacity and size management
Fuel Inventory Status
Fixed storage bunker
Mobile delivery truck
Fixed storage bunker
Refill & adjustment tracking
Maintain complete audit trails for all fuel inventory changes with detailed refill and adjustment history for every bunker and truck.
- Old quantity tracking
- Refill quantity recording
- Adjustment quantity management
- Date and time stamping
Refill & Adjustment History
5000 Capacity tank size
Inventory correction
Audit Trail Features
- Complete transaction history
- User and timestamp tracking
- Discrepancy identification
- Pattern analysis for theft detection
Comprehensive reporting & analytics
Generate detailed fuel reports, analyze consumption patterns, and export data for accounting with powerful search and filter capabilities.
- Fuel consumption by fleet
- Cost analysis by location
- Search and filter capabilities
- Export to Excel and CSV
Fuel Reports & Analytics
Quick Report Templates
Custom Fuel Report
Complete Fuel Management Features
Everything you need to track, monitor, and optimize fuel operations across your entire fleet
Fuel log entry
Record fuel transactions with fleet, meter, source, type, quantity, and cost.
Fuel bunker tracking
Manage fixed storage tanks with capacity, location, and level monitoring.
Fuel truck management
Track mobile fuel delivery vehicles with inventory and location.
Meter reading tracking
Record mileage or hours for fuel efficiency calculations.
Fuel type management
Support for diesel, gasoline, and other fuel variants with separate tracking.
Cost tracking
Monitor unit cost and total expense for every fuel transaction.
Multi-location support
Manage fuel operations across multiple sites with independent tracking.
Receipt management
Access fuel receipt and bowser details for each transaction.
Refill history
Track old quantity, refill quantity, and new quantity with dates.
Adjustment tracking
Record inventory corrections with complete audit trails.
Theft prevention
Identify discrepancies and unusual consumption patterns instantly.
Mobile access
Log fuel transactions and check levels from any device, anywhere.
Success Stories & Results
Mining Company Reduces Fuel Costs by $180K Annually
$180K
Annual Savings
35% fuel cost reduction95%
Theft Reduction
Near-Zero Theft85%
Time Savings
Administrative efficiency gain"FleetRabbit's fuel management system stopped our fuel hemorrhage immediately. The combination of digital fuel logs, bunker monitoring, and theft detection algorithms saved us $180,000 in the first year. We now know exactly where every gallon goes."
David Martinez, Operations Manager, Mountain Ridge Mining Co.
Before vs. After
Time
Time
"We cut fuel costs by 30% within the first three months. The system caught theft patterns we didn't even know existed. Best investment we've made this decade."
Jennifer Wu
Fleet Manager, Construction Co.
"Digital fuel logs with meter readings transformed our operations. We can now track fuel efficiency per vehicle and identify equipment that needs maintenance before it becomes a problem."
Carlos Ramirez
Operations Director, Transport Services
"Managing 18 fuel bunkers across multiple locations was a nightmare. FleetRabbit gives us real-time visibility into every tank level, refill history, and adjustment. No more surprises."
Patricia Anderson
Supply Chain Manager, Municipal Fleet
Fuel Management FAQ
The fuel log entry system allows you to record every fuel transaction with complete details including fleet selection, meter reading, filling source (tank, truck, or outstation), fuel type (diesel, gasoline, etc.), fuel quantity in liters or gallons, fuel cost, receiver name, notes, and issuer information. Each entry is timestamped and can be accessed via the action menu for viewing receipt and bowser details.
Fuel Bunkers are fixed storage tanks at specific locations with defined capacities (e.g., 500 or 1000 gallons), used for on-site fuel storage. Fuel Trucks are mobile fuel delivery vehicles that transport fuel to different locations. Both can be tracked for refill history and adjustments, with the system managing current fuel quantity, tank size, and re-filling dates separately for each type.
FleetRabbit tracks every fuel transaction with detailed records including meter readings, fuel quantity, unit cost, and total fuel cost. The system maintains complete audit trails showing old quantity, refill quantity, adjust quantity, and new quantity for all fuel sources. By comparing fuel logs against tank/truck inventory levels and monitoring consumption patterns, you can quickly identify discrepancies and unusual usage patterns that may indicate fuel theft.
FleetRabbit provides comprehensive fuel management reports including fuel consumption by fleet, fuel cost analysis by location, fuel efficiency metrics, refill history reports, adjustment tracking, tank inventory levels, fuel source utilization, meter reading history, and custom date-range reports. All reports can be searched, sorted, and exported for further analysis or accounting purposes.
Yes, FleetRabbit supports multi-location fuel management with separate tracking for each site (e.g., USA, Atlanta, etc.). You can manage multiple fuel types including diesel, gasoline, and other fuel variants. Each location can have its own fuel bunkers and trucks, with independent inventory tracking, refill histories, and adjustment records. The system allows you to select filling sources (Tank001, specific bunkers, trucks, or outstation) for each fuel log entry.
The system maintains detailed refill history and adjustment history for each fuel bunker and truck. When you refill a tank, the system records the re-filling date, old quantity, refill quantity, and new quantity. Adjustments (for corrections or discrepancies) are tracked separately with date, old quantity, adjust quantity, and new quantity. This provides a complete audit trail for all fuel inventory changes and helps identify patterns or issues.
Yes, FleetRabbit's fuel management system is fully responsive and accessible on smartphones, tablets, and desktop computers. Field personnel can log fuel transactions on-site using mobile devices, while managers can monitor fuel consumption, review reports, and manage fuel inventory from any device with internet access. The interface automatically adapts to different screen sizes for optimal usability.
Implementation is quick and straightforward. Start by adding your fuel bunkers with tank IDs, locations, and capacities. Add any fuel trucks with their truck IDs and tank sizes. Begin logging fuel entries immediately by selecting the fleet, entering meter readings, choosing the filling source, and recording fuel quantity and cost. The system is ready to use within minutes, and historical data can be imported to establish baseline fuel consumption patterns.
Get more done with Fleet Rabbit!
Simplifying fuel management while maximizing efficiency and reducing costs.
